Voice over proposal template

Prepared for [Client Company] by [Your Name], [Date].

Thank you for considering my voice for [project]. This proposal covers the read, the session, and the two things voice work is really priced on: how the recording will be used, and for how long.

[Client Company] needs a [describe: warm and conversational, authoritative, energetic] voice for [project: an explainer, a commercial, e-learning modules, IVR prompts] of approximately [word count / finished minutes].

The recording will run on [media: web and social, paid digital, broadcast, internal] in [territory] for [term], which is exactly what the license below covers.

1. Phase 1, Script and direction. You send the final script with pronunciation notes and reference reads; I confirm tone and pacing with a short sample before recording the full piece.
2. Phase 2, The session. I record in my treated home studio ([mic and chain]) with [2 to 3] full takes of the script [or live-directed via Source Connect / Zoom if you prefer to direct].
3. Phase 3, Pickups. Within [14] days, corrections for my errors and up to [2] rounds of direction changes on the unchanged script are included. Script rewrites after the session are a new session, which is why the script should be final first.
4. Phase 4, Delivery. Edited, cleaned files arrive in [WAV and MP3] within [2] business days, split and named per your spec.

• A finished, edited read of the final script ([word count] words)
• Broadcast-quality audio from a treated studio, delivered in [WAV 48k/24-bit and MP3]
• [2] rounds of pickups on the unchanged script within [14] days
• Files split and named per your editing spec
• A written usage license for [media, territory, term]
• [Optional] live-directed session so your team hears takes in real time

• Script rewrites after the session (recorded as a new session at [rate])
• Audio post beyond cleanup: mixing against music, sound design, and sync are your editor's (available as an add-on)
• Usage beyond the licensed media, territory, or term (upgrades quoted on request)

Prices are placeholders. Set your own before sending.

• Usage-based pricing in plain English, so you pay for the rights you need and not the ones you do not
• A tone sample before the full session, so the first delivery already sounds right
• Consistent voice match across a series, even months apart

This proposal is valid for [30] days. A deposit of [amount or %] is due to begin, with the balance due [on delivery / per the schedule]. Work outside the scope above is quoted separately before it starts.

The license covers the media, territory, and term stated; renewals and upgrades are quoted at [rates]. My voice and these recordings may not be used to train, clone, or synthesize a voice with AI or text-to-speech systems, and may not be sublicensed to third parties, without a separate written agreement.

To move forward, approve this proposal in writing and I will send the agreement and the deposit invoice. We can begin as soon as the deposit is received.

Accepted by: ______________________________ Date: ____________