Translation services contract template

This agreement is made on [Date] between [Your Name / Business Name] (the "Contractor") and [Client Name / Company] (the "Client").

The Contractor is an independent contractor, not an employee of the Client.

The Contractor will translate approximately [word count] source words from [source language] to [target language]: [list the documents or content], delivered in the original file formats by [date].

The fee is [Amount] per source word, based on the word count agreed before work begins. Transcreation of slogans and campaign copy, desktop publishing, and interpreting are quoted separately.

Every delivery includes the Contractor's own revision pass. Genuine translation errors are corrected free of charge whenever found. One round of preferential changes (tone and word-choice adjustments) is included per document.

Changes to the source text after translation begins are counted and billed as new words. Ambiguities in the source are queried, not guessed at.

The total fee for the work is [Amount]. A non-refundable deposit of [Amount or %] is due before work begins, and the balance is due [on delivery / per the schedule below].

Invoices are payable within [14] days. Late payments may incur a fee of [1.5%] per month on the outstanding balance.

Any expenses (stock assets, plugins, printing, travel) are billed to the Client at cost and agreed in advance.

Work outside the scope described above is not included. If the Client requests additional work, the Contractor will provide a written estimate, and that work begins once the Client approves it in writing.

The Client will provide all content, access, feedback, and approvals needed to complete the work, in a timely manner.

If the project is delayed by more than [30] days due to a lack of Client response or materials, the Contractor may pause the project and invoice for work completed to date.

Ownership of the translations transfers to the Client on final payment. The project glossary and translation memory entries for the Client's content are the Client's.

All source materials are kept strictly confidential and are [deleted / archived] per the Client's instruction after delivery. Confidentiality survives this agreement.

Where a certified translation is required, the Contractor provides a signed statement of accuracy for [fee]; requirements of specific authorities (notarization, sworn translation) are the Client's to confirm.

Each party will keep the other's confidential information private and use it only to carry out this agreement.

The Contractor may show the finished work in a portfolio or case study unless the Client asks in writing to keep it private.

Either party may end this agreement with [14] days written notice. If the Client cancels, the deposit is non-refundable and the Client pays for all work completed up to the cancellation date.

If the Contractor cancels, any pre-paid amount for work not yet delivered is refunded.

The Contractor's total liability under this agreement is limited to the total fees paid by the Client. Neither party is liable for indirect or consequential losses.

The work is provided without warranties beyond those stated here.

The Contractor controls how and when the work is done, uses their own tools, and is responsible for their own taxes and insurance. Nothing here creates an employment, partnership, or agency relationship.

This agreement is governed by the laws of [Your State / Country]. Any dispute will be handled in the courts of that location.

Contractor: ______________________________ Date: ____________

Client: __________________________________ Date: ____________